Advisory Board

1. Purpose & Mandate

The PAPO ADVISORY BOARD is an independent, senior, non-executive governance and oversight body established to safeguard PAPO’s institutional integrity, ensure democratic oversight, and advise the Executive Committee on strategic and policy matters.

Core Functions

Governance & Oversight

Provide strategic guidance to the Executive Committee
Ensure ethical governance, transparency & accountability
Review and advise on policy decisions (pre-implementation)
Safeguard institutional continuity & organizational integrity

Operational Role

Inquiry & Elections

Act as grievance review & inquiry oversight panel
Ensure smooth and fair transition of leadership
Supervise fairness in electoral processes
Manage suspensive review of contested policies

2. Board Structure

Total members: 15 maximum, comprising two distinct groups — Permanent Voting Members – Honorary Advisory Members. For voting purposes, the Permanent Advisory Members shall be constituted strictly as a 3, 5, or 7-member body. If the required quorum or fixed composition is not available, the matter shall be deferred until the minimum required members are present. In exceptional circumstances where immediate decision-making is required and quorum cannot be achieved, the Chairman may exercise a casting vote solely to resolve a tie, rather than acting as a substitute for missing members..

Part A — Core Council

Permanent Voting Members (7 Members)

Minimum 20 years of professional experience
Recognized contribution to O&P (clinical, academic, administrative)
Proven ethical reputation and leadership history
National or international professional recognition preferred
Geographic representation from Punjab

Part B — Strategic Advisors

Honorary Advisory Members (Non-Voting)

Advisory input only — no voting rights
Strengthen inter-professional collaboration
Provide external validation and credibility
No involvement in internal electoral control

Honorary Advisory Member Composition:

President – NAPO Pakistan
President – NAPO Punjab Chapter
Representative – Allied Health Council Punjab
President – PPTA Punjab
President – ISPO Pakistan Chapter
Presidents of Provincial OP/Allied Associations
Immediate Past President – PAPO
Selected Senior National/International Experts

3. Leadership & Tenure

Elected by: General Body Members AND Advisory Board Members (joint electoral mechanism)
Term: 2 years
Chairs meetings and represents Advisory Board in EC communication
Must not hold any active EC executive office
Ensures neutrality and procedural fairness throughout term

Filled by PAPO President or Vice President (rotational or designated by EC)
Responsible for meeting scheduling and documentation flow
Serves as communication bridge between EC and Advisory Board
No voting rights in Advisory Board decisions (to maintain neutrality)

Permanent Members: 2-year term (June–June cycle); staggered renewal recommended for continuity
Honorary Members: Based on current official positions in their respective organizations
Honorary membership updates automatically upon change of office

4. Selection Process for Permanent Members

Designed to ensure transparency, meritocracy, and democratic legitimacy — open to all PAPO members.

1

Call for Nominations Open call issued to all PAPO members across Punjab.

2

Eligibility Screening Verified against criteria: 20+ years experience, professional achievements, ethical standing, and contribution to the field.

3

Publication of Candidate List Final eligible list published publicly for full transparency before voting commences.

4

Voting Process Voting by Executive Committee members and General Body Members.

5

Selection Rule Top 7 candidates with the highest votes are elected as Permanent Voting Members.

5. Powers & Authority

A. Advisory Authority

Policy recommendations to EC
Strategic guidance on education, standards & governance

B. Limited Oversight

Request review of EC decisions
Recommend suspension or revision of policies
Call for clarification on governance issues

C. Veto Mechanism

Suspensive Review Power only
No absolute veto authority
Ensures democratic resolution

Suspensive Review Flow:

📋 Policy Proposed EC initiates policy decision

🔍 PAB Review Advisory Board reviews & advises

⏸ If Rejected — Paused Policy suspended, sent back to EC for revision

🔄 EC Re-approves EC re-approves with justification

🗳 General Body Vote Final democratic resolution

6. Relationship with Executive Committee

Function	Executive Committee	Advisory Board
Operations	Direct control	No role
Policy Creation	Initiates	Reviews & advises
Governance	Executes	Monitors
Elections	No role	Conducts & supervises fairness
Grievances	Responds	Investigates / oversight

7. Grievance & Inquiry Mechanism

⚡Trigger Authority

Advisory Board members
Executive Committee members
General Body Members

👥Inquiry Panel

3–5 members selected from Advisory Board
Conflict-of-interest members excluded
Investigation period: 7–10 days defined timeline

📂Process

Formal complaint submission
Formation of Independent Inquiry Panel
Investigation within defined timeline
Report submitted to EC and General Body

⚖Final Authority

General Body Members hold final authority
Serious governance issues escalated to full General Body
EC responds; Advisory Board provides oversight

8. Key Operating Principles

Meritocracy Transparency Non-Political Governance Institutional Neutrality Accountability Without Interference Democratic Oversight

PAPO Advisory Board (PAB)Governance Framework